Thank You Follow – Up Letter

Begin this task on a separate page in the same MSWord file you used to complete Task 1, 2, and 3. You can do this by using the Insert / Break / Page Break function in MSWord.

The interview was a success, and the interviewer, Ms. Rosemary Ferguson, was impressed with your skills and your interview style.

Now it’s time to distinguish yourself from the other candidates by sending your interviewer a well written thank you letter that acknowledges the interviewer’s time and courtesy as well as conveying your continued interest in the position.

This letter should show the reader that you are thorough, courteous, efficient, and sincerely interested in the job. On the personal level, writing this letter allows you to wrap up your application for the job; it is your last chance to tie up all the loose ends neatly.

Tip 1: Review Your Textbook for Samples and Guidelines What do you include in the thank you letter?

Convey your gratitude at being selected for an interview.

  • The tone of the letter is courteous and thankful.
    • Consider including an analysis of your visit to the company or your interview.
    • This may include impressions of the company itself, analysis of the interview proceedings or new facts you learned about the company.
    • Include any new information about your qualifications or education since your interview.
    • This letter will show the interviewer that you are thorough and sincerely interested in the job

Tip 2: Select the Correct Letter Format

Select either the simplified letter format, the block format or the modified block format for your letter.

These Letter Formats can be found in Module 7 and Module 9.

Tip 3: Proofread Your Letter

Check for format, content, grammar, and punctuation “mis-steaks.”

Avoid Abstract Language. Adopt More Professional Language

I think I am qualified for the community liaison position with your organization. As a recent graduate of ABC University with a major in marketing, I offer solid academic credentials as well as industry experience gained from an internship at GHI Company. If given the chance, I know that my strong business and marketing foundation would benefit your department, customers and bottom line.

I am hoping to receive an interview to discuss my qualifications. Please contact me at 555- 555-5555 or at your convenience to discuss my qualifications in more detail.

I feel your company has a lot to offer me. Your company is truly a leader in health care information — you offer solutions that ultimately enhance the quality of health care delivery. I am excited by your mission and would be able to translate this excitement by providing top-notch administrative services to you and your team members.

Organization of the Thank You Letter for This Assignment

Opening (One Paragraph)

The purpose of the follow-up to an interview is to convey your thankfulness at being given an interview.

In the opening paragraph, refer to the position, the date of the interview, and thank the interviewer for allowing you to learn about the position and the company.

Body (One or Two Paragraphs)

Build on the strengths of the interview and once again emphasize the match between your skills, the position, and the organization.

In the body of your letter, present a personal analysis of your interview and visit. It is important to avoid clichés and generalizations such as, “My visit to your company was very informational and interesting.” Write about your impressions of the company and your review of the interview proceedings.

You may also want to point out any new information that you learned about the company during your visit. If there is any new information about your education or work experience that you believe would be increase your chance of getting the position, present those as well.

Closing (One Paragraph)

Restate your understanding of the next step in the process and your continued interest in the position. Close by thanking your prospective employer for his/her time.

In your conclusion it is important to be positive and reflect goodwill. The letter’s intent is to show the interviewer that you are thorough, courteous, efficient and, most importantly, that you are sincerely interested in the job. It is likely that sending this letter will set you apart from the crowd.

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